Privacy Policy

Last updated: 5 August 2026

1. Introduction

Cosmos Data Group ("CDG", "we", "us", or "our") respects your privacy and is committed to protecting the personal information you share with us through this website (https://www.cosmosgroupdata.co.ke). This Privacy Policy explains what information we collect, why we collect it, and how it is used, in line with Kenya's Data Protection Act, 2019.

2. Information We Collect

We only collect information you choose to give us. This happens in one place on this website: the contact and consultation-request form. When you submit that form, we collect:

• Your full name
• Your organisation (if provided)
• Your email address
• Your phone number (if provided)
• The service you're enquiring about
• The message you send us

We do not use cookies, analytics, or advertising trackers on this website. We do not collect payment or financial information — this website does not process payments of any kind.

3. How We Use Your Information

We use the information you submit solely to:

• Respond to your enquiry or consultation request
• Understand your objectives so we can propose the right team and approach
• Maintain a record of business communications

We do not sell, rent, or trade your information to third parties, and we do not use it for marketing you haven't asked for.

4. Legal Basis for Processing

We process your information on the basis of your consent (by voluntarily submitting the form) and our legitimate interest in responding to business enquiries directed to us.

5. Third-Party Service Providers

To operate this website, we rely on a small number of third-party service providers who may process your information on our behalf, strictly to deliver the service listed:

• Resend — delivers the email generated when you submit the contact form to our inbox.
• Vercel — hosts this website and its underlying infrastructure.
• Google Maps — the map embedded on our Contact page is loaded directly from Google and is subject to Google's own privacy policy.

These providers are contractually or technically limited to processing data only as needed to provide their service to us.

6. Data Retention

We retain enquiry information for as long as reasonably necessary to respond to you and for legitimate record-keeping purposes, after which it is deleted or anonymised.

7. Your Rights

Under Kenya's Data Protection Act, 2019, you have the right to:

• Be informed of how your data is used
• Access the personal data we hold about you
• Request correction of inaccurate or outdated data
• Request deletion of your data
• Object to or restrict how your data is processed
• Lodge a complaint with the Office of the Data Protection Commissioner (ODPC), Kenya

To exercise any of these rights, contact us at cosmosdatagrp@gmail.com.

8. Data Security

We take reasonable technical and organisational measures to protect the information you share with us against unauthorised access, loss, or misuse. No method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

9. Children's Privacy

This website is intended for business and professional audiences and is not directed at children. We do not knowingly collect information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. The "Last updated" date at the top of this page will reflect the most recent revision.

11. Contact Us

If you have questions about this Privacy Policy or how we handle your information, contact us at:

Cosmos Data Group
Crescent Business Centre, Parklands Rd, Westlands, Nairobi
P.O. Box 61877, 00200, City Square, Nairobi
Email: cosmosdatagrp@gmail.com
Phone: +254 708 293 131